Summary: Before canceling a cloud service, export your data and confirm that the files can be opened or imported. Move any connected applications and sign-ins, then check the provider’s current rules for access, billing, retention, and deletion.

Summary: If your business uses Microsoft 365, you have both OneDrive and SharePoint, and files usually end up scattered across them with no clear rule. OneDrive is for your own work, and SharePoint is for files the team shares.

If you want to uncover unsanctioned cloud apps, don’t begin with a policy. Start with your browser history.

The cloud environment most businesses actually use rarely matches the one shown on the IT diagram.